Retreat & Travel Experience Planning for Wellness Brands, Creative Entrepreneurs, and Travel Professionals

Services for Businesses

One

Strategic Retreat Consulting

FOR THE VISIONARY HOST WHO WANTS STRATEGY BUT PREFERS TO PLAN INDEPENDENTLY | INVESTMENT STARTING AT: $1,800

  • Destination and venue recommendations aligned with your brand

Bring your retreat vision into focus with a high-level strategic intensive designed to maximize profit, elevate guest experience, and ensure brand alignment. Over three guided sessions and one month of ongoing email support, we’ll refine your retreat concept into a clear plan that sets the foundation for a transformative and successful event.

What’s Offered:

Book a Strategy Session →
  • Profitability and cash flow planning templates + guidance
  • Guest journey mapping: from initial interest to post-retreat follow-up
  • Guidance on vendor selection and negotiations
✔ Concept development

Common Topics

✔ Guest experience flow
✔ Pricing and profitability
✔ Budget forecasting
✔ Vendor planning
✔ Launch timelines and rebooking strategy

  • Comprehensive retreat concept development

Two

Retreat itinerary Design & Travel Coordination

What’s Included:

Optional Add-On: On-Site Coordination

Request Itinerary Planning Support →

This package delivers a fully designed, high-touch retreat itinerary with curated accommodations, activities, and flow. You maintain guest communication, administration, and sales while I craft the immersive experience details.

  • Destination and accommodation research (up to 2 regions)
  • Vendor sourcing and payment management (lodging, transport, meals, activities)
  • Full itinerary design: flow, meals, transitions, experiences
  • Budget planning with profit margins
  • Legal & policy checklist templates (guest terms, liability waiver, cancellation language, insurance checklist — general templates only, not legal advice)
  • Final retreat operations document

Not Included:

  • Guest onboarding and communication
  • Sales strategy, backend admin, or on-site support
  • $2,400 flat for up to 4 days (plus travel expenses)
  • Flights, lodging, meals, and transport billed separately
  • Planning can include host fees and this support into the budget

PLANNING SUPPORT WITHOUT SALES OR ADMIN MANAGEMENT | INVESTMENT STARTING AT: $3,900

Three

Full retreat planning + admin & implementation

Inquire About Full-Service Planning →
  • All inclusions from Tier 2

This full-service package manages every stage of retreat execution, from concept to offboarding. Acting as your behind-the-scenes planner and operations partner, I handle the logistics, contracts, and systems so you can focus on your guests, content, and presence.

How It Works:

Everything Handled So You Can Lead with Presence |  Investment starting At:  $7,500

  • Guest intake systems + confirmation emails
  • Rooming lists, dietary preferences, and payment tracking
  • Admin dashboard with task deadlines + updates
  • Vendor contracts handled through vetted suppliers (unless otherwise approved)
  • Pre-retreat Zoom call with participants + travel support
  • Host onboarding with cancellation policy support + templates
  • General legal document templates (not a substitute for lawyer review)
  • Offboarding workflow + guest follow-up resources
  • Two monthly planning calls until retreat + post-retreat debrief

Optional Add-On: On-Site Coordination

  • $2,400 flat for up to 5  working days (plus travel expenses)
  • Travel costs (flights, lodging, meals, transport) reimbursed by host
  • Support integrated into retreat pricing for transparency

Four

Curated Retreat Packages

What’s Included:

INVESTMENT: Custom pricing based on destination & package

Explore curated Retreat Packages →

For hosts or businesses seeking a seamless way to offer luxury retreats without starting from scratch, our curated retreat packages provide ready-made itineraries designed with intention. Each package includes boutique accommodations, immersive experiences, and wellness-focused elements—with space for light customization based on your group’s needs.

  • Pre-designed retreat itinerary with accommodations & activities
  • Semi-custom options for dining, workshops, or excursions
  • Optional add-ons: guest expereince, gifting, or on-site coordination

SEMI-CUSTOM RETREATS WITH PRE-DESIGNED ITINERARIES

Five

Business Incentive Travel & Group Experiences

We design incentive travel programs and luxury group experiences that reward top performers, inspire leadership teams, and strengthen company culture. From President’s Clubs to Executive Getaways, every journey is curated with exceptional detail to deliver an unforgettable reward that motivates, connects, and elevates your business.

5-star hotels and boutique luxury accommodations

 ✔ 5-star hotels and boutique luxury accommodations

What This Is:

 ✔ Curated cultural, culinary, wellness and adventure experiences
 ✔ Luxury travel arrangements (charter flights, private transfers, ground transport)
 ✔ GVIP-level service with concierge and on-the-ground support
Executive leadership teams

Best For:

Top sales & broker clubs
Companies seeking to motivate and reward talent

Areas I Can Support You With

ACCOMMODATIONS & TRAVEL

  • 4 & 5-star hotels and boutique luxury resorts
  • Private charter flights & premium ground transfers
  • Seamless travel logistics with executive-level service

EVENT INTEGRATION & RECOGNITION

  • Awards ceremonies & branded celebrations
  • Team-building & leadership experiences
  • Cultural, culinary, wellness, and adventure activities

GUEST EXPERIENCE & CONCIERGE

  • White-glove guest support and on-site coordination
  • Personalized itineraries & VIP-level services
  • Gifting, branded touches, and recognition moments
 ✔ Custom trip website with registration + communication tools

Optional Add-Ons:

 ✔ White-glove concierge service for attendees on-site coordination 
 ✔ Professional photography & video production
Schedule an Incentive Travel Discovery Call →
 ✔ Event integration: awards ceremonies, branded moments, and team experiences
High-performing startups and corporations

Financial Management Services

i need help with this →

Custom Bookkeeping Services Designed for Wellness Professionals, Creative Entrepreneurs, and Travel-Based Businesses.

Frequently Asked Questions

AV Travel designs bespoke itineraries suitable for any group size, from intimate gatherings to large corporate or celebration groups exceeding 100 participants.

Our retreats are transformative, deeply immersing participants in the essence of the destination. Designed for connection and self-discovery, each retreat is tailored to meet specific objectives, ensuring personal growth and inspiration.

We specialize in customized wellness retreats to rejuvenate and motivate your team, featuring activities such as yoga, meditation, guided nutrition workshops, and fitness sessions, all tailored to enhance mental and physical well-being.

We begin with a comprehensive assessment of your team's wellness goals and preferences, curating activities that align with your company's culture and desired outcomes, like increased productivity or stress reduction.

Absolutely. We expertly handle all logistics for international wellness retreats, ensuring a seamless and culturally enriching experience.

We arrange a variety of custom-designed corporate events, including incentive trips, executive retreats, team-building exercises, and conferences, each tailored to enhance team cohesion and achieve your business objectives.

Our strategic planning process includes a detailed consultation to understand your goals, followed by the creation of tailored activities and experiences that align with your company’s objectives.

Our on-site coordination ensures comprehensive management of the event from start to finish, overseeing all details such as vendor relations, schedule management, and participant engagement.

Yes, our team is adept at managing last-minute adjustments and emergencies, ensuring that every event runs smoothly and successfully with contingency plans ready.

Our planning process starts with understanding your goals, managing all details from logistics to communication, ensuring a seamless integration of your ideas into the retreat.

We offer quotes from preferred suppliers and strongly recommend obtaining travel insurance to protect against unforeseen circumstances, ensuring your investment and peace of mind.

Our packages include full-service support, meticulous planning, curated itineraries, local insights, on-site logistics management, and 24/7 personalized assistance, distinguishing our services through attention to detail and strong local connections.

To ensure the best experience, especially during peak seasons, we recommend planning nine to twelve months in advance.

Retreat costs typically range from $1,000 to $3,000 per person per day, depending on the destination, season, group size, and activities, covering everything from luxury accommodations to unique experiences.

Not included are roundtrip airfare, travel insurance, hotel incidentals, and personal expenses for activities and meals outside the planned itinerary.

Following a customized proposal and upon approval, a non-refundable deposit of 25% to 35% is required to secure your itinerary, with the final payment due 120 days before departure. We mandate travel insurance to protect your investment against unforeseen circumstances.

Yes, we offer travel insurance quotes through trusted suppliers and highly recommend or require insurance for most bookings to safeguard your travel investments against any unexpected events.

Yes, we charge a planning fee based on the complexity and scope of your travel or event needs. This fee is clearly discussed during our initial consultation and reflects the high level of customized service we provide.

Our commitment to creating deeply personalized and impactful experiences sets us apart. We focus on cultural immersion, social impact, and sustainability, ensuring each journey enriches both our clients and the communities we engage with.